Benefits:
The UW is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. As an employee you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please click here.
A higher degree of healthcare.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
As the region's only Level I Trauma center, Harborview Medical Center is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
This is a flexible work arrangement where the employee will be required to work core hours M-F of 7:30 – 4 p.m. and flex 4 times a month to a 9 a.m.- 5:30 p.m. shift.
Challenge. Collaboration. Compassion. Become part of our team, and join our mission to make life healthier for everyone in our community.
Harborview Medical Center's Patient Care Services has an outstanding opportunity for a Administrative Assistant (Full-Time, Days). This position reports to the Associate Chief Nursing Officer, the Administrator over all inpatient critical care units and staffing. In partnership with the leadership team, this individual takes a dynamic role in supporting duties integral to the daily operations of the Patient Care Services (PCS) division, and which promote the Chief Nursing Officer’s initiatives.
Primary areas of responsibility: Meeting scheduling and set up, minute taking, requisitioning and special projects for the Critical Care department within the PCS Division.
Knowledge, Skills, and Abilities/ Key functions include:
Demonstrates expertise with Microsoft Office Suite.
Performs high-level administrative support functions: advanced and complex word processing, graphics, Excel spreadsheets; exhibits interest in learning new software platforms.
Adheres to professional written communication standards: articulates complex ideas in clear concise writing with bulleted points; is able to summarize recordings and keyboard at 50 wpm.
Has basic familiarity with medical terminology.
Support and Coordination of Operations:
Supports the Outlook calendar of the Assistant Administrator and critical care managers; schedules in-person and ZOOM meeting and responds to meeting requests on behalf of the leadership team.
Supports invitations, agendas, reminders, and meeting minutes for several high-level meetings.
Performs complex functions including advanced, complex word processing, graphics, spreadsheets, database tasks, and limited Kronos timekeeping.
Engages effectively with other departments and works independently on the Administrator’s behalf.
Remains current with information disseminated through email and relays messages and responds to information accurately and in a timely manner.
Demonstrates awareness of, and functions within, PCS policies, procedures, and guidelines for safety and regulatory compliance.
Assists with onboarding of new departmental staff.
Standards of Daily Practice:
Displays a keen awareness of department needs and responds appropriately. Takes initiative to ensure equity in office; offers assistance when team members face peak in workload.
Suggests and implements process improvement via feedback, documentation, data tracking, and/or participation in committees and initiatives.
Prioritizes workload and follows through on delegated tasks projects in a timely manner; quality of work is at the expected professional level.
Exhibits a positive approach to problem-solving: resolves concerns and/or direct them to appropriate staff/department. Apprises supervisor of actual and/or potential problems in a timely manner. Maintains confidentiality with sensitive HIPAA and hospital information.
Maintains reliable work attendance; consistently wears identification badge.
Demonstrates courteous and professional communication skills with administrators and staff. Accepts and gives feedback in a constructive and courteous manner.
Promotes positive image of self, PCS Administration, and Harborview. Greets patients, visitors, and staff, and interacts in a manner that demonstrates an attitude of respect for human dignity and the uniqueness of each patient, visitor, and staff member.
Requirements:
BA preferred
High School/GED AND four years of executive-level administrative support experience with minute-taking, OR equivalent education/experience
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All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
As the region's only Level I Trauma center, Harborview Medical Center is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
This is a flexible work arrangement where the employee will be required to work core hours M-F of 7:30 – 4 p.m. and flex 4 times a month to a 9 a.m.- 5:30 p.m. shift.
Challenge. Collaboration. Compassion. Become part of our team, and join our mission to make life healthier for everyone in our community.
Harborview Medical Center's Patient Care Services has an outstanding opportunity for a Administrative Assistant (Full-Time, Days). This position reports to the Associate Chief Nursing Officer, the Administrator over all inpatient critical care units and staffing. In partnership with the leadership team, this individual takes a dynamic role in supporting duties integral to the daily operations of the Patient Care Services (PCS) division, and which promote the Chief Nursing Officer’s initiatives.
Primary areas of responsibility: Meeting scheduling and set up, minute taking, requisitioning and special projects for the Critical Care department within the PCS Division.
Knowledge, Skills, and Abilities/ Key functions include:
Support and Coordination of Operations:
Standards of Daily Practice:
Requirements:
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
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