Job Description
REQ ID: 118850
JOB TITLE: Office Coordinator
LOCATION: Budapest
We're re-examining our vehicles and what a vehicle means in the emerging world of automation, connectedness, electrification and the shared economy. New ideas, new technology, and new approaches to mobility are our business. Join a team of next generation thinkers.
THE OPPORTUNITY
Product Engineering in Jaguar Land Rover Hungary is looking for an office coordinator. Product Engineering including several different Tech Centres - the office coordinator is going to work across the different Tech Centres, helping all areas to deliver on time and in quality.
As an office coordinator you must excel at organizing various tasks, schedules, and resources. This includes managing and organising meetings, handling documentations, customs, purchase orders and maintaining timelines. This includes strong Office365 skills.
The role includes interaction with clients, vendors, and external partners. Having a customer service-oriented mindset helps in maintaining positive relationships and ensuring client satisfaction.
WHAT YOU WILL DO
- Organize, manage and document Product Engineering management meetings
- Pro-actively help external visitors to feel welcomed when visiting JLR Budapest site: arrange, book hotels, taxis and assist any other needs
- Organize internal and external meetings, team events with the involvement of the relevant stakeholders
- Handle shipments, parcels sent between different JLR engineering sites. Negotiate payment conditions with customs and tax authorities from time to time, if needed
- Act as a first point of contact when raising Shopping Carts and POs for the Engineering department and follow through the whole process
- Follow through the procurement process, make sure that the items ordered are arriving in time. Drive negotiations with suppliers in case of simple warranty claims or change of delivery date
- Support the media presence of the JLR Hungary Product Engineering for the purpose of recruitment and marketing
- Update and maintain local Product Engineering online portal on Sharepoint
WHAT YOU WILL NEED
Essential
- Fluency in Hungarian / English
- Utmost discretion when dealing with sensitive and confidential information
- Positive and proactive approach, priorisation of workload in order to deliver in a fast-paced environment.
- A customer first mindset, being driven to deliver experiences that are personalised, transparent and dependable
- Highly organized, structured, energetic way of working with high levels of self-discipline and autonomy
- Excellent communication skills with stakeholders on different seniority level
Desirable
- Openness for feedback
- Attention to details
SO WHY US?
- Join us for the next level of your career and help developing solutions that shape the future of cars
- Be part of an international, inclusiveand open-minded team where you have actual influence on the processes
- See the product you're working on come to life from testingall the way to production
- Work flexibly withhigh percentage of home officeor from our award-winning office
- We honor your work with a competitive salaryand performance related bonus scheme
- Benefit from our health and life insurance and cafeteria package
- Embrace our culture through various company programs such as charity events or our regular board game club
$ads={2}
$ads={1}